Payroll Administrator

Full-time Contract | Hybrid | Edmonton, AB |

$65,000/year

About the Role

Our client is seeking an experienced Payroll Administrator to provide leave coverage during a busy turnaround season, with a high likelihood of permanent placement. The successful candidate will receive approximately one to two weeks of training before assuming primary responsibility for the full weekly payroll process. This role is well suited to a payroll professional who is comfortable working independently, managing project-based and unionized payroll, interpreting complex timesheets, and responding calmly when priorities and project requirements change. Direct Payworks experience is required.

Details

Job Title: Payroll Administrator
Term: Full-time Contract, Immediate
Schedule: Monday–Friday, 8:00 a.m.–4:30 p.m
Compensation: $65,000 annually, based on experience and market alignment
Work Arrangement: Hybrid

Key Responsibilities

• Full-Cycle Payroll Processing

  • Process weekly payroll for approximately 15 salaried employees and up to 80 unionized employees during peak periods

  • Enter and verify daily and weekly timesheets in Payworks

  • Review payroll data for accuracy before processing

  • Maintain accurate employee payroll records

  • Verify wage rates against current wage agreements and onboarding information

  • Process new hires, employee changes, terminations, and payroll corrections

• Union, Project & Multi-Jurisdiction Payroll

  • Support employees working across multiple projects, job sites, and job numbers

  • Apply overtime, night-shift premiums, living-out allowances, travel reimbursements, and other special earnings

  • Review unusual or complex time allocations

  • Review union and field dues in Payworks

  • Complete manual remittance reviews using Excel reports

• Payroll Reporting, Reconciliations & Remittances

  • Export payroll information from Payworks

  • Import payroll journal entries into QuickBooks

  • Complete month-end vacation reporting

  • Maintain organized payroll records and documentation

  • Provide accurate payroll information to the Director of Finance and internal teams

• Employee & Internal Support

  • Respond to employee questions about missing hours and pay-stub discrepancies

  • Resolve payroll coding and other payroll-related issues

  • Work closely with Finance, Human Resources, project controls, accounts receivable, and other teams

  • Communicate clearly and professionally

  • Manage urgent payroll deadlines and changing project requirements

The Ideal Candidate

• Required

  • 2–3+ years of hands-on payroll experience

  • Full-cycle payroll processing or highly relevant payroll support experience

  • Direct experience using Payworks

  • Experience with unionized payroll

  • Working knowledge of QuickBooks

  • Strong attention to detail

  • Ability to identify errors in hours, rates, premiums, deductions, and project coding

  • Basic Microsoft Excel skills

• Preferred

  • Payroll Compliance Professional (PCP) designation or progress toward certification

  • Experience with turnaround, construction, field-service, industrial, or project-based workforces

  • Familiarity with Records of Employment, WCB, pension remittances, and vacation reporting

Compensation & Benefits

• $65,000 annual salary

• Hybrid work flexibility after training

• High likelihood of permanent placement

• Opportunity to gain experience with complex unionized and project-based payroll

How to Apply

Please submit your resume to Jobs.WestEdmontonAB@ExpressPros.com.

Important Note

We do not charge fees during the hiring process. All legitimate offers will include an interview. If you receive suspicious outreach, especially through social platforms or messaging apps, report it to local authorities or reach out directly to us.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.