Accounts Payable & Accounts Receivable Administrator

6 month Contract | Hybrid | Edmonton, AB
$65,000/year or $31.25/hour

About the Role

Our client is seeking an Accounts Payable & Accounts Receivable Administrator to support the finance team during a major ERP system transition from Microsoft Dynamics 365 to Microsoft Business Central (cloudbased). The finance team—including Accounts Payable, Accounts Receivable, Financial Accountant, and General Accountant—is currently supporting the migration alongside an external consultant. During this transition, the existing AP team member will be cross-training with AR to provide vacation coverage. As a result, this role will provide support across both AP and AR functions. This is a 6-month contract position with a strong likelihood of becoming permanent for candidates who meet expectations.

Details

Job Title: Accounts Payable & Accounts Receivable Administrator
Term: 6 months with high probability of extension based on performance
Schedule: 3 days in office, 2 days work from home
Compensation: $65,000/year or $31.25/hour
Start Date: Immediate

Key Responsibilities

Accounts Payable

• Process 30–40 vendor invoices per week in Microsoft Dynamics 365.

• Perform full-cycle accounts payable processing, including:

  • Entering invoices

  • Coding invoices to GL accounts

  • Organizing and reviewing documentation

• Manage AP vendor payments totaling approximately $70K – $1M, with NET 30 payment terms.

• Execute weekly accounts payable payment runs.

• Payments are processed primarily through EFT via RBC (cheques are only used in rare cases, such as when government entities require cheque payments).

• Utilize the internal invoice workflow system:

  • Invoices are reviewed and coded

  • Routed to department managers for batching and approval

  • Approved invoices are then processed by AP.

• Reconcile accounts, including:

  • Vendor statements

  • Credit card reconciliations

  • Invoice reconciliations

• Pull monthly Accounts Payable aging reports.

• Support month-end reconciliations.

• Assist the General Accountant with bank reconciliations by preparing required data files.

• Prepare adjusting entries and assist with investigation during month-end close when coding corrections are required.

• Manage the Accounts Payable inbox, handling 40+ emails per week.

• Generate monthly reports based on project needs using existing templates.

Accounts Receivable

manages memberships for 70,000+ members, who must maintain active memberships through regular payments.

• Membership Payments & Processing

  • Process 5,000 – 8,000 member renewals monthly.

  • On the 1st of each month, process: o 1,000+ member payments o 1,000+ permit holder payments

  • At the end of each month, process approximately 1,000+ membership cancellations.

• CRM System

  • Work within AptifyCRM, which has been customized for the company

  • Receive extensive training in this system.

• Member Financial Support

  • Meet with approximately 2–3 members per day for escalated financial matters, including:

    • Membership payment adjustments

    • Unique payment scenarios (including cheque-only payments)

    • Membership cancellations

• Payment Processing: Payments are received through several channels:

  • Website payments

    • Members enter payment information online

    • Weekly export and upload of payment files (CSV format) into Aptify

    • No reconciliation required as payments are pre-coded

  • Bank Payee Payments

    • Payments received through bank accounts must be batched and manually entered

  • Telephone payments

    • Credit card payments entered manually

  • Telebanking payments

    • Credit card payments requiring reconciliation

• Accounts Receivable Reporting

  • Generate AR aging reports monthly (system-generated).

  • During the first 5 days of each month, the team closes the previous month.

  • AR runs system integrations and uploads 4 CSV files into the Aptify system as part of month-end processes.

• Systems & Technology

  • Microsoft Dynamics 365 (current ERP)

  • Microsoft Business Central (transitioning to cloud-based system)

  • Aptify CRM (customized membership management system)

  • RBC banking platform for EFT payments

  • Microsoft Excel and CSV data uploads

The Ideal Candidate

• Experience in Accounts Payable, Accounts Receivable, or a blended accounting support role.

• Experience working with ERP systems such as Microsoft Dynamics 365 or similar accounting systems.

• Strong ability to work with data files, CSV exports, and financial reporting templates.

• Strong reconciliation and investigation skills.

• Strong organizational and time management skills.

• Ability to manage multiple tasks across both AP and AR responsibilities.

• Comfortable working with high transaction volumes.

• Strong interpersonal skills and ability to communicate professionally with members and internal teams.

• Strong team player mindset

• Easy-going and adaptable personality

• Ability to plug into an existing team environment quickly

• Strong working relationships across departments

How to Apply

Please submit your resume to Jobs.WestEdmontonAB@ExpressPros.com.

Important Note

We do not charge fees during the hiring process. All legitimate offers will include an interview. If you receive suspicious outreach, especially through social platforms or messaging apps, report it to local authorities or reach out directly to us.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.